Iron City Studios delivers your portrait package electronically through Google Drive, making it easy to access the latest files whenever they become available.
Most yearbook publishing platforms—including Jostens, Walsworth, Entourage, Treering, and many others—can automatically match student information with portrait images during the import process.
Following the steps below will help ensure your yearbook starts with the most accurate portrait data possible.
Step 1: Download the Most Current Portrait Package
Before downloading your portrait package, check the date it was uploaded to Google Drive.
If your school has completed retakes or additional photography days, a newer portrait package may already be available. The most recent package typically includes:
- Retake portraits
- Students photographed after the original Picture Day
- Updated student information when applicable
Using the newest package helps ensure your yearbook includes the latest available portraits.
Step 2: Download the ZIP File
Portrait packages are typically provided as a compressed ZIP file.
Download the file to your computer before attempting to import it into your yearbook software.
Step 3: Extract (Unzip) the Files
Before importing, you'll need to unzip the downloaded file.
After extraction, you'll usually see:
- A CSV file containing student information
- A folder containing all portrait images
The CSV file tells your yearbook software which student belongs to each portrait.
Step 4: Import into Your Yearbook Software
Most yearbook software makes importing portrait packages straightforward.
In many cases, you'll simply select the main folder that contains both:
- The CSV file
- The portrait image folder
The software then automatically matches student records with their corresponding portrait images.
Because every publisher's software is a little different, the exact buttons and menus may vary, but the overall process is very similar.
Step 5: Review Your Data
Before flowing portraits onto your pages, take a few minutes to verify that everything imported correctly.
We recommend checking for:
- Missing students
- Duplicate students
- Correct grade assignments
- Teacher or homeroom placement (elementary schools)
- Student name spelling
Finding these issues early is much easier than correcting pages after they've been designed.
Need Help?
If you're unsure whether you're using the latest portrait package or have questions during the import process, we're happy to help.
A quick phone call or email can often resolve an issue in just a few minutes and keep your yearbook project moving forward.
FREQUENTLY ASKED QUESTIONS
Q: Should I delete my old portrait package before importing the new one?
A: We recommend importing the newest package provided after retakes or additional photography days. Your yearbook publisher can advise you on the best method for replacing an existing import if you've already begun working.
Q: Why is my portrait package a ZIP file?
A: ZIP files make large collections of images easier to download. Be sure to extract (unzip) the files before importing them into your yearbook software.
Q: Which yearbook software does this work with?
A: Most major yearbook publishers—including Jostens, Walsworth, Entourage, Treering, and others—support importing portrait packages that include a CSV file and matching images.
YEARBOOK ADVISOR TIP
Always save your original downloaded portrait package before making changes. Having a clean backup can save time if you ever need to re-import your portraits later in the year.
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